Atlanta Load-In/Out Instructions

IMPORTANT EXHIBITOR INFORMATION PLEASE READ CAREFULLY


ATLANTA BABYPALOOZA
SATURDAY, NOVEMBER 16, 2024
10:30 AM - 2:00 PM

Gas South Convention Center* (Ballroom)
6400 Sugarloaf Parkway, Duluth, GA 30097

*formally Gwinnett Center

 

MOVE-IN: SATURDAY starting at 8:00 AM. (Exhibit must be ready to go by 10:30 AM on Saturday when doors open).

SET-UP: Your booth will have a 8' table and chair (unless you requested the 6'). Two tables if you booked a double booth. This is NOT a pipe and drape show. Your table will be in a 10' open footprint. You may bring stand up banners and any props that you would like that will fit into your area.

ELECTRICAL ACCESS: Available for those who purchased. You must bring your own extension cords and power strips.

TABLECLOTHS: Available for those who rented. If you did not rent one please be bring one that covers the full table down to the floor.

LOAD IN –  Load in/load takes place in the in the back at the Convention Center Loading Dock (see map). You are able to unload there ONLY. You must supply your own wagons and carts for transport. Once unloaded you must move your car to Parking Deck #1. If you don't have a lot of items you can just bring them from the parking deck. 

If you are using the back of the house to unload you will need to download a loading pass here and have it visible in your window. This does NOT allow for parking just for unloading at the dock.

PARKING – Use Parking Deck 1 (see map). It is located directly in front of the Convention Center the entrance is just 100' away. Parking is $5. They have parking zones P1 - P7.

The best entrance from the parking deck is P3. Walk across the plaza into the Convention Center. Elevators and escalators are behind the front desk. Either take the elevators if you have wagons or the escalator on the left down to the lower level. You will walk past the Food Hall and seating and right into the Ballroom area. Once they get downstairs it's a straight shot.

Enter to park from Satellite Blvd.

 

Back of House

LOADING DOCK

If loading from the back of the house look for the ballroom loading dock pictured below.

 

SHOW TIME: Exhibits must be set up and fully operational by 10:30 AM Saturday. The show is 10:30 AM - 2:00 PM

CONCESSIONS: The Gas South Convention Center's Food Hall is steps from the ballroom and serves sandwiches, wood-fired pizzas, milkshakes and more. Here's the link for details - https://www.gassouthdistrict.com/dine-with-us


  • Gas South Food Hall
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MOVE-OUT: Breakdown may begin at 2:00 PM. Please do not break down early. Please take all empty boxes and trash to the exit doors.

BANNERS & SIGNS: You may NOT tape or secure banners or any items to the walls or any other fixtures in the facility other than your table. You may bring stand-up banner holders.

MAKE THIS THE BEST SHOW: Babypalooza has grown because parents love the atmosphere and the information they receive. We have morphed from just an expo to a conference with lots of mini-sessions happening throughout the day.

Please think of what you can do at your booth to engage the parents. They don’t just want to get a brochure they want to talk to you and learn about your products and services so please make sure your staff brings their A- game!!

FREQUENTLY ASKED QUESTIONS

How will I know where my table is located?
We do not provide maps or layout prior to the show. Babypalooza team members will be onsite to direct you to your table. There will also be a sign with your company name on the table.
Does my staff need a badge or to check-in to enter?
No, since Babypalooza is 100% free to attend vendor badges are not needed.

There will be security and Babypalooza team members to greet you at the door and direct you to your table. No further registration is needed.
Will there be pipe and drape?
No, if you look at the photos of the gallery on the website and social media, Babypalooza does not have pipe and drape between the booths.

We want the room to be warm, fun, with a celebration type theme where attendees can see the enter room as they walk in. 

We do not use the traditional the trade show setup. Your table however will be located within a 10 x 10 or 10 x 20 footprint. So you can bring your props, extra tables, stand up banners etc. and setup. 

There is no backdrop. If you are bringing a backdrop please email us at community@babypalooza.com
Can I hang a banner?
No, you can not attach banners, signs, or any items to the facility walls.

Yes, you can bring stand up banners, balloon arches without helium, extra tables, easels, anything you need to make your booth great as long as it fits in the size footprint your purchased.
Can I offer a door prize?
By all means, we encourage door prizes.

Some exhibitors will have sign-ups for door prizes at their booth. They will have their own forms where attendees can register and they can collect the leads. You can decide if they have to be present to win the door prize at the event or if you will draw names after the event and ship the prize

Some vendors do hourly drawings where the attendees must be present to win. Doing them hourly means they are mostly likely to still be there.

If you are doing hourly drawings you are welcomed to do come and draw the names and announce them each hour at the main "stage" area in between presentations. Just come at the top or at the half of the hour before we start the next session.

Come to the side of the stage and just let one of the Babypalooza team members know you'd like to draw a name.
How may I be a presenter at the main stage?

If you have an educational topic that you would like to present e-mail us at community@babypalooza.com and we will share the presentation guidelines and form for you to share your request.

Note that space is limited and requests are reviewed based on topic and value add for the audience. It must be educational and not promotional for your product or service as that is best done in your booth.

Will we get a list of the attendees after the show?
No, for trust and privacy issues we NEVER sell or share our attendee list.

However as an exhibitor you are able to send a special show offer or announcement through Babypalooza.

After the show you will get an email with a form to send an offer if you choose.

Also, remember you have your page in the exhibitor guide which remains active until the 2025 tour start. Many attendees refer to this guide to locate exhibitors they spoke with or even may have missed at the show.  This is a great resource as we continue to engage attendees through our virtual events and BabypaloozaU all year long.

Babypalooza is meant to be an ongoing connection to resources not just a one day event. 
What if I need to cancel?
The exhibitor terms of agreement that you agreed to when reserving the booth provides details on how to cancel and other need to know guidelines.
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